TREASURER'S PAGE

Treasurer Duties include: 

1. Receive and deposit all SMHCA funds 
2. Disburse, by check, funds authorized by the President or Board 
3. Close annual Association books as of the June election 
4. Submit records to the Board of Directors monthly or as requested 
5. Be responsible for any correspondence related to federal or state tax law 
6. Chair the Finance Committee

At the beginning of every fiscal year (July 1 - June 30), the Treasurer shall ensure that the signature card for SMHCA’s bank account is updated to include the current president, current treasurer, and executive assistant.  There can only be three individuals on the card, or SMHCA will be charged $15 a month for additional names by the bank.  

Additional duties not included in the bylaws include:

1. In June coordinate meeting at Bank of America to have any updates needed to the BOA account with previous president and include any new card holders who need to be added such as new president, current treasurer, and current administrative assistant as needed. (June)
2. Update & Monitor Yearly Budget (each month)
   
3. Access Bank of America monthly statement, create monthly Treasurer's Report, post it to the Board Forum, and present it at each month Board Meeting. (each month)

4. File Annual Report with IRS File Here (September) 

5. Work with President to review Administrative Services contract and bonus reviewed (October)
   
6. Administrative Services contract renewal and bonus presented to the Board for approval (November)
   

7. Register & Pay for Annual FMHCA Exhibitor Table (November)

8. If approved by Board disburse annual bonus check to Administrative Assistant (December)

9. File annual report for The Articles of Incorporation for SMHCA with Sunbiz: File Here (January)

10. 1099-Misc for SMHCA Administrative Services must be filed before (January)

11. Disburse check to Commercial General Liability Insurance renewal for SMHCA (March)
    

12. Estimate the expenses for the next annual Budget (April)
    

13. Present Proposed Budget for 20-21 to the Board for approval (May)

1. Financial Management:

- Oversee the association's financial activities, including budgeting, accounting, and reporting.

- Develop and monitor the annual budget in collaboration with other board members and committees.

- Ensure that financial records are accurate, up-to-date, and comply with legal and regulatory requirements.

2. Budgeting:

- Prepare the annual budget for approval by the board of directors.

- Monitor actual financial performance against the budget and report variances.

- Work with committees and departments to develop their respective budgets.

3. Financial Reporting:

- Provide regular financial reports to the board of directors, including income statements, balance sheets, and cash flow statements.

- Prepare and present an annual financial report to the membership at the annual meeting.

- Ensure transparency and accountability in all financial matters.

4. Financial Planning:

- Develop long-term financial plans to support the association's strategic goals.

- Advise the board on financial implications of strategic decisions and initiatives.

- Identify and mitigate financial risks.

5. Fund Management:

- Ensure that funds are used in accordance with the association’s mission and goals.

6. Audit and Compliance:

- Coordinate annual audits or financial reviews and address any findings or recommendations.

- Ensure compliance with all financial regulations, tax laws, and reporting requirements.

- Maintain appropriate internal controls to safeguard the association’s assets.

7. Fundraising and Grants:

- Support fundraising efforts by providing financial insights and assistance in grant applications.

- Ensure proper accounting and reporting of funds raised through donations, sponsorships, and grants.

8. Expense Management:

- Review and approve expenditures, ensuring they are within budget and aligned with the association's goals.

- Implement cost-saving measures where appropriate without compromising the quality of services.

9. Committee Leadership:

- Lead the Finance or Treasury Committee, if one exists, and coordinate its activities.

- Organize regular committee meetings and set agendas.

- Delegate tasks and responsibilities to committee members on the Finance Committee.

10. Financial Education:

- Educate board members, staff, and volunteers on financial policies and procedures.

- Ensure that all members of the board understand the association's financial status and their roles in financial oversight.

11. Collaboration:

- Work closely with the association’s executive assistant, board of directorsmembers, and other committees to align financial management with overall organizational goals.

- Provide financial support and insights for various projects and initiatives.

These responsibilities ensure that the Treasurer Committee Chair maintains the financial integrity and sustainability of the association. The specific duties may vary depending on the size and structure of the association.